| IEEE Student Paper Contest |
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| Tuesday, 13 December 2005 | |
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Announcing:
The 2010 Twin Cities Section
Student Paper Contest
Written Paper Due:
Oral Presentation and Dinner: April 10th
The
Twin Cities Section of the IEEE is sponsoring a STUDENT PAPER CONTEST.
WHO: Any IEEE student member or group of student members [Note if you are not an IEEE member, there may be monetary support to become one.]
(It can simply be a reformatting of your senior
design project. The concept is to give you experience in presenting a
technical paper.)
WHEN: Written Paper due: April 3rd,
Oral Presentation on April 10th (time:
WHERE: TBD, (Oral Presentation)
WHY: You may already have a school project that can easily be put into the correct format.
IEEE TC Section 2010
Student Paper Contest Guidelines
* Contact Steven James, IEEE Twin Cities
Section Student Activities Chair with any questions:
Purpose:
The IEEE
Student Paper Contest offers the undergraduate IEEE Student member opportunities to exercise and improve both
written and verbal communication skills. Throughout an engineer’s career,
he/she will be constantly called upon to communicate ideas to others.
Researching, writing, and presenting a paper provides a Student with invaluable
early experience in expressing ideas related to engineering. Since the TC
Section Student Paper Contest’s primary function is to improve the engineering
Student’s communicative skills, no Student should be discouraged from entering
the contest due to a false requirement of technical sophistication.
A. Eligibility
1. An entrant must be an
undergraduate student at a school in the Twin Cities Section at which there is
an IEEE Student Branch at the time of
entry and presentation at the Student Branch contest.
2. An entrant must complete and
submit an application for membership in the IEEE
prior to entry in the Student Branch contest.
3 An entrant may collaborate writing a paper with additional Students,
all of whom meet the above criteria.
B. Number of Entrants
1. There shall be no limit of entries in the Student Paper contest.
C Prizes and Travel Expenses
1. The Twin Cities Section will
provide a total of $900 prize money for the Twin Cities Section Student Paper Contest which shall be
allocated as follows:
a)
b)
c)
2. Co-authors/co-presenters
shall share equally in the allocation of cash awards.
3. The Twin Cities Student
Activities Budget will support the contest expenses, including travel, unless
other funds are available.
D. Subject Matter
1. Papers shall cover
technical, engineering, management or societal aspects of subjects reasonably
within or related to areas with which the author is familiar, either from
courses, hobbies, summer work or other similar experience.
2. The work need not be
original in content since the primary function of the Twin Cities Section
Student Paper Contest is to improve the Student’s communication skills.
E. Written Preparation
1. All papers must be submitted
electronically in Word or PDF format, double-spaced on one side only of eight
and one-half by eleven-inch paper. An equation or symbol that cannot be typed
may be written.
2. The pages of the paper must
be numbered consecutively. The Introduction, Body, Conclusion, Tables and
Diagrams may not exceed 15 pages while the above sections with the Appendices
may not exceed 20 pages.
3. In general, the contents of
the paper shall be organized as follows:
a) Flyleaf page: The
title, name of the author, School, Branch, Counselor’s name, author’s IEEE member number, and his current
address must be shown on the flyleaf, which can be removed.
b) Title Page: On the
title page, only the title of the paper may appear. The title should consist of
the minimum number of key words necessary to portray accurately the contents of
the paper. Reader interest is stimulated by a well-chosen and concise title.
c) Table of Contents: The
table of contents shall consist of a list of parts of the paper and the page
numbers, in the order in which they occur.
d) Abstract: The
abstract shall not describe the paper, but should give, in brief, the essential
facts of its contents. For example, it should be a brief statement of the
problem or objective and a concise summary of the results or conclusion,
touching upon methods or other details only if they are unique or if they are
of some particular significance. The abstract should be no longer than 100
words.
e) Introduction: The
introduction should lead to the development of the subject so that the reader
may obtain a clear understanding of the significance of the paper or article
prepared. This can often be done by briefly giving the state of the art as
background and then by bringing out the added advantages of the method of
approach and emphasizing the importance of the results or conclusions.
f) Body: No
mention of the author’s name and school shall be made in the body. Any
reference to the author’s should read “the university” without giving the
actual name. The main argument of the subject is carried out in the body of the
paper, complete with supporting data. The argument should proceed in a logical
sequence according to prepared outline. The writing should be in the third
person. Support data and results can be presented most effectively as curves,
charts or tables.
Standard graphical symbols and abbreviations should be used on all drawings. (Ref. “Graphical Symbols for Electrical and Electronic Diagrams”, IEEE STD 315.) Well-known abbreviations may be used in the text but should be defined where used the first time followed by the abbreviation in parentheses. Generally, the use of abbreviations should be confined to tables and illustrations. Illustrations and tables should supplement, not duplicate, text materials. Likewise, they should complement, not duplicate each other.
g) Conclusion: The
conclusion is often considered the most important part of the paper. It should
be stated concisely in a separate section at the end of the paper. If there are
three or more conclusions, better emphasis can be obtained by numbering each
conclusion and setting it off in a separate paragraph.
h) Tables: Generally,
each table should be typed on a separate sheet and numbered consecutively using
Roman Numerals (Table I, Table II). Small tabulations or listings may be made
in the text where necessary for continuity. Each table should be titled by
giving the brief description as a heading following the table number at the
top. Ditto marks should not be used in tables, but brackets may be used to
group information on several lines.
i) Figures: Figures
should be numbered consecutively using Arabic numerals (Figure 1, Figure2).
Three types of figures may be used: photographs, oscillograms and line
drawings. The reading material on illustrations should be kept to a minimum. In
short, the reading material should be included in the captions. Portions of the
illustrations may be identified by letters and explained in the captions.
Whenever feasible, several curves should be combined on the same coordinates.
Their identifying letters or numbers should be in clear spaces between cross
section lines. Readers generally prefer having the figures distributed
throughout the article, although it is also acceptable to bind them together at
the end.
j) Appendices: Detailed
mathematical proofs, development of equations and examples which are
subordinate to the main argument in the body of the paper, but not essential to
following the argument, should be treated in the appendices. Main equations as
they are developed should be numbered consecutively, with the number in the
right margin. The equations, figures and tables in the Appendices should be
numbered consecutively following the numbers used for the equations, figures
and tables in the text (if Table IV is last in the text, Table V would be first
in the Appendices).
k) References: To
enable the reader to consult important works used by the author incidental to
the preparation of the paper which might be helpful, a suitable reference list
should be appended. References should be numbered consecutively and should
follow the form shown below:
For a periodical: R.N. Hall, “Power Rectifiers and
Transformers,” Proc. IRE, Vol. 40, pp. 1515-1518, November 1952.
For a book: W. A. Edson,
“Vacuum Tube Oscillators,” John Wiley and Sons, Inc.,
For an Article: B.
Lawrence, B. H. Weil, and M. H. Graham, “Making online search available in an
industrial research environment,” Journal of the American Society for
Information Science, pp. 354-369, Nov.-Dec. 1974.
F. Oral Presentation
1. Fifteen (15) minutes shall
be allotted for the oral presentation and five minutes for questions from the
audience.
a) The contestant should cease talking when the stop signal is given. The
judges will assess penalties for running overtime.
b) The contestant will be stopped by the judges at the end of twenty (20)
minutes if he/she continues past the stop signal.
c) In addition to the fifteen (15) and five (5) minute periods, the judges
shall be given up to ten (10) minutes to complete their evaluations between
presentations.
d) Individuals asking questions during the discussion period shall state
their name and affiliation. If the audience does not present any questions, the
judges should do so. Questions will be stopped at the end of five (5) minutes.
e) Demonstration or display apparatus may be employed as a part of the
contest presentation. Visual aids such as slides, placards, charts, viewgraph
pictures, and videos may be used.
f) Each contestant is responsible for making arrangements with the Twin
Cities Section Student Paper Contest Chair for audio-visual equipment needed.
G. Judging
1. Papers will be evaluated and
judged on the basis of twenty equally weighted judging criteria. Evaluation and
judging is based on 55 percent given to the written presentation and 45 percent
weight given to the oral presentation. (Note that 65 percent of the judging
criteria is related to the student’s written and verbal skills, emphasizing
that Student Paper Contest’s primary function is to improve an engineering
Student’s communication abilities.)
2. Each of the twenty
categories will be scored between 1 and 10. Accordingly, the following
guidelines should be helpful:
a) 1 point = Maybe someone should suggest that he/she change his/her
major.
b) 2 points = Did he/she even think about this point?
c) 3 points = Two more tries might have helped.
d) 4 points = Need some polish to smooth the rough spots.
e) 5 points = Not bad.
f) 6 points = What is expected of someone of this level.
g) 7 points = Very smooth.
h) 8 points = The individual must have put special emphasis on this area.
i) 9 points = So logical and correct that the words seemed to form in your
mind as the contestant spoke or wrote them.
j) 10 points = What Moses felt on
3. There shall be three (3)
judges. The use of the same judges for both the written and oral presentations
is optional but encouraged.
J. Judging Criteria – See
following evaluation checklist.
Written Presentation Evaluation (55%)
1. Form – 70 points maximum (10 points/category)
a) Concise, informative abstract. ______
b) Adequacy of Introduction. ______
c) Logical development and analytical treatment in the Body. ______
d) Adequacy of Conclusion. ______
e) Compliance with Paper Contest guidelines on format. ______
f) Clarity and directions in exposition. ______
g) Grammar, spelling, style and choice of words. ______
2. Subject Matter – 40 points maximum. (10 points/category)
a) Originality of ideas, experimental procedures, processes,
results, or conclusions due
primarily to this author. ______
b) Originality of analysis, interpretation, restatement or
inference based upon the
work of others. ______
c) Quality and level of technical, social or management
content. Appropriateness,
interest and importance. ______
d) Factual and Technical accuracy. ______
Oral Presentation Evaluation (45%)
1. Form – 60 points maximum. (10 points/category)
a) Organization – has introduction, body and conclusions
with transition between each. ______
b) Logical development. ______
c) Poise, eye contact and platform manners. ______
d) Grammar, fluency and choice of words. ______
e) Clarity and directness in exposition. ______
f) Use of graphic aids. ______
2. Subject Matter – 30 points maximum. (10 points/category)
a) Apparent technical and factual accuracy and grasp of the
subject. ______
b) Use of examples and analogies. ______
c) Discussion ______
TOTAL POINTS ______
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| Last Updated ( Sunday, 28 February 2010 ) |
