| Bylaws of the IEEE Twin Cities Section |
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| Friday, 23 December 2005 | |
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IEEE SECTION BYLAWS TWIN CITIES SECTION BYLAWS Twin Cities Section In all instances, the Institute of Electrical and Electronics Engineers (IEEE) Bylaws, Constitution, RAB Operations Manual and IEEE Policy and Procedures will prevail when there is conflict between these documents and Twin Cities Section Bylaws. ARTICLE I - Name and Territory Section 1 This organization shall be known as the Twin Cities Section of the IEEE (or the IEEE Twin Cities Section). Section 2 The territory in which the Twin Cities Section operates includes counties in Minnesota, South Dakota and Wisconsin as approved by the IEEE Regional Activities Board. Article II - Officers Section 1 The elected officers of the Twin Cities Section shall be Chair, Vice Chair, Secretary and Treasurer. Section 2 The terms of office of the elected shall be for one (1) year. Section 3 Terms of office will begin on 1 January. Outgoing officers will continue until their successors are duly elected and take office. Section 4 Any vacancy occurring during the year shall be filled by a majority vote of the Twin Cities Section Executive Committee. Section 5 The duties of the elected officers will be available from Regional Activities Department (RAD). The Twin Cities Section Chair shall serve as Chair for all meetings of the Twin Cities Section and the Twin Cities Section Executive Committee. The Twin Cities Section Vice Chair shall assist the Chair in the coordination of all Twin Cities Section activities. At the request of the Twin Cities Section Chair or in the absence of the Twin Cities Section Chair, The Twin Cities Section Vice Chair shall chair meetings of the Twin Cities Section and the Twin Cities Section Executive Committee. The duties of the Twin Cities Section Secretary shall include correspondence with members, the keeping of the minutes of the meetings of the Twin Cities Section and Twin Cities Section Executive Committee, the submission of meeting and Officer reports to the Region Director and the appropriate department(s) of the IEEE Operations Center at the end of each year and such other duties as are assigned by the Chair. The duties of the Twin Cities Section Treasurer shall include the development of a Twin Cities Section Budget for approval by the Section, accounting of all Twin Cities Section funds, keeping financial records, and submitting the Financial Operations Report to the appropriate department(s) of the IEEE Operations Center. ARTICLE III - Standing Committees Section 1 The Standing Committees of the Twin Cities Section shall be as follows: Membership Development Professional Activities Student Activities Educational Activities Communications Awards and Recognition Section 2 The Twin Cities Section Chair with the approval of the Twin Cities Section Executive Committee will appoint the Chair of each Standing Committee. The Chair of each Standing Committee will be a member of the Twin Cities Section Executive Committee. The end-of-term date corresponds to the elected officers' end-of-term date. Section 3 Each Committee Chair will appoint his/her Committee members. Their end-of-term dates are to be the same as the Committee Chair's end-of-term date. Section 4 The duties of the Standing Committees will be available from Regional Activities Department (RAD). ARTICLE IV - Management Section 1 The management of the Twin Cities Section shall be by the Twin Cities Section Executive Committee which shall consist of the elected officers, the Past Twin Cities Section Chair and the following: Chapter Chairs, Affinity Group Chairs, Student Branch Chairs and Standing Committee Chairs. (Note: The number of voting members elected must be at least one greater than those appointed). Section 2 A majority of the Twin Cities Section Executive Committee shall constitute a quorum, provided that delegates elected by the Twin Cities Section membership are at least one greater in number than delegates appointed to a Committee. Section 3 A majority of the Twin Cities Section Executive Committee present shall be necessary in the conduct of its business. Section 4 Meetings of the Twin Cities Section Executive Committee ordinarily will be held monthly and will be called by the Twin Cities Section Chair or by a request of any three members of the Twin Cities Section Executive Committee. Section 5 The fiscal year of the Twin Cities Section shall be 1 January through 31 December. ARTICLE V - Nomination and Election of Officers Section 1 The Twin Cities Section Chair with the approval of the Twin Cities Section Executive Committee shall appoint a Nominating Committee consisting of three (3) members, not then officers of the Twin Cities Section. Section 2 The nominations of the Nominating Committee will be announced to the Twin Cities Section membership and, following this, a minimum of twenty-eight (28) days allowed for additional nominations by petition. To be valid, the petition must be signed by two (2) percent of the Twin Cities Section membership. Section 3 If only one nomination is made for each office, the election will be made at the December Twin Cities Section Executive Committee Meeting. If additional nominations are made, election will be by ballot, distributed to the membership with the vote counted by a Tellers Committee appointed by the Twin Cities Section Chair. Section 4 The timetable for this procedure is as follows, unless modified by the Chair with the approval of the Executive Committee: Appointment of Nominating Committee - by 1 July. Close nominations by petition - by 15 September. Announcement of Nominations to all members - by 15 September If required, a ballot shall be mailed prior to - 15 October. Hold Election - by 15 December. Section 5 A plurality of the votes cast shall be necessary for election. ARTICLE VI - Business Meeting Section 1 In order to transact business at a Twin Cities Section meeting, at least a majority of the Twin Cities Executive Committee members must be present to constitute a quorum. ARTICLE VII - Finances Section 1 The Twin Cities Section Executive Committee must approve all expenditures of Twin Cities Section funds. Section 2 Without prior authorization of the IEEE Executive Committee, Twin Cities Section funds can be used only for normal operations of the Section. Section 3 The Twin Cities Section Treasurer or Twin Cities Section Chair shall be authorized to draw funds as approved by the Twin Cities Section Executive Committee. Section 4 It is the policy of IEEE that all IEEE entities provide for the signatures of at least one volunteer and one additional volunteer signature as an alternative. In addition, the signature of the IEEE Staff Director of Financial Services, or his/her designee, shall be designated as an alternative. This will provide assurance to the IEEE entity and to IEEE of the availability of one additional alternative signature. ARTICLE VIII - Amendments Section 1 Proposals for amendments to these Bylaws may originate in the Twin Cities Section Executive Committee or by a petition signed by one (1) percent or more of voting members. Section 2 Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws, RAB Bylaws and RAB Operations Manual. |
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| Last Updated ( Friday, 23 December 2005 ) |
